Meeting cost calculator
See what a meeting really costs in paid time. Add the people who attend and their hourly pay or yearly salary, set the length and how often it repeats, or start the live timer during the meeting.
Help: how to use it and FAQ
How to use it
- You enter the data
- Smallo works it out
- You get the result
- Add each group of attendees with how many people and their hourly pay or salary.
- Set the length and how many times a week the meeting happens.
- Read the cost per meeting and per year, or start the live timer.
Frequently asked questions
How is the cost of a meeting calculated?
Add up the hourly pay of everyone in the room and multiply by the length in hours. Yearly salaries are turned into hourly pay by dividing by 2,080 hours (40 hours × 52 weeks).
Why add payroll taxes and benefits?
An employee costs more than their wage: payroll taxes, insurance and paid time off often add 20% to 40%. Turning on the extra cost gives a more realistic number.
How can I make meetings cheaper?
Invite only the people who need to decide, send an agenda, keep a time limit and share updates in writing when no discussion is needed.